A successful job search involves myriad details, but some of the most critical elements involve the process by which you conduct your job search. Have you built a stable, solid foundation that allows you to achieve the goal you’ve set?
Some essential factors to consider as you begin looking for your next job involve possessing the right technological tools and strategies, operating from a dedicated workspace, and establishing an effective organizational system to maximize your effectiveness and overall efficiency.
Let’s explore these foundational strategies in greater detail.
Keep Current with Technology Trends
Computer Hardware
Smartphones have revolutionized society and the way people interact with each other, but every technological wonder has its limits. These devices should not be the hardware a job seeker uses when submitting resumes.
Instead, equip yourself with a reliable computer that is capable of running the applications you’ll need, such as word processing and database spreadsheets.
Computer Software
File formats are important. Use (or convert your file to) Microsoft Word for creating resumes and cover letters that will likely be reviewed by applicant tracking systems in use by many employers.
Anti-virus software is another tech tool you shouldn’t ignore. Employers will not take kindly to applicants who submit a resume and unknowingly transmit a virus that affects their network. Make sure your computer and its files are protected.
Speaking of protection, make sure you back-up everything you create for your job search. Doing so ensures you’ll have access to your files in case your hardware malfunctions or if your hard drive crashes.
Use a dedicated email address for your job search – one that includes some version of your first and last name. Aside from appearing more professional, it is also an opportunity for hiring managers to identify you among the messages they will receive from other candidates.
Save the silly nicknames or other “unique” identifiers for your personal email accounts. They may be amusing to you and your friends, but they won’t register with prospective employers. What email platform are you using? The gold standard in today’s job market is Gmail. If you don’t already have one, consider creating a free Gmail account for use in your search.
LinkedIn Profile Settings
Your LinkedIn profile works 24/7 to promote your professional talents and attributes. Customize your LinkedIn URL – simply click “Edit public profile & URL” next to the banner at the top of your profile – to demonstrate your grasp of digital technology and boost your credibility.
You may also want to adjust your LinkedIn privacy settings – especially if you’re currently employed and looking for greener pastures. Do you really want your supervisor to see updates that may give away your job search? Go to your account’s “Settings & Privacy” page, select “Visibility of your LinkedIn activity,” and choose NO under “Share profile updates with your network.”
Online Reputation Check
Do some research on the impression you would make to employers who search for you online. Google yourself and see what comes up. Employers are increasingly using online searches to conduct preliminary background checks on potential candidates. Make sure you take the steps necessary to protect your online reputation.
Voice Mail Message
What will hiring managers think when they call to schedule an interview and you miss the call? Don’t let your voice mail recording give them pause. Be courteous and professional. Your message should thank callers, apologize for not being available, and affirm that you will return their call at your earliest convenience.
Employers will inevitably call when you’re indisposed or busy with other things. It’s OK to let voice mail do its job, but it’s also perfectly acceptable to answer the call and admit you’re not available to talk at that particular moment. Instead, let the caller know that you’re happy to schedule a discussion – or even an interview! – at a mutually convenient time.
Give Yourself Space
Finding a job is a job in and of itself. You should be prepared to devote 10 – 15 hours per week on this task if you’re currently employed and searching for other opportunities. Expect to spend 20-30 hours per week if you’re out of work.
That level of commitment is best served by having a suitable workspace from which to conduct your search.
Do you have a home office? Maybe the dining room table offers the right blend of comfort and inspiration? A private study room at your local library? The choice is yours, as long as the space limits outside distraction and allows you to get your work done.
Get and Stay Organized
Get the most out of your job search by tracking your progress. What contacts have you made this week? Did you send resumes to specific employers? What target companies did you research? Where did you interview? What was the result?
Preferred Organizational System
Document this activity in a format you’re comfortable with. Many people use a simple spreadsheet to track this data. It will help you respond more effectively to interview requests or callbacks, and also see what you’ve accomplished so, at the end of the day, you can feel good about yourself and the progress you are making toward your goals.
Time Management Strategies
Unfocused job searches never lead anywhere. A big part of staying focused is making sure you use your allotted time most effectively.
Make To-Do lists. Establish a regular “job hunt” schedule and block out certain times each week to complete specific tasks – whether it’s sending out resumes, following up on leads, researching companies, or strengthening your LinkedIn profile. Develop a plan and then stick to it.
Don’t get frustrated if some trial and error is involved. You may decide to adjust or rearrange your schedule to take advantage of specific times when you feel more energized and ready to tackle the world. It’s fine to try new approaches. The important thing is to find a comfort zone where you feel motivated, accomplished, and can move closer to your goal. Stay disciplined!
Use project management software to help focus your time and efforts. These platforms, many of which are available at no cost, offer a wide range of capabilities to help enhance your productivity.
Another time saver/convenience booster is an online calendar, which simplifies the process and makes it easy for potential contacts schedule a time to meet or talk with you.
Good organization and productive effort will go a long way towards helping you feel accomplished at the end of each day. You will feel better about yourself and lighten your burden if you are achieving the smaller daily goals that are leading you to your top priority: finding yourself a new job.
Build your job search from the ground up. Once you’ve established the foundation, the sky is the limit.
Nobody aspires to be a job seeker.
We’re here to make the process manageable, and whenever possible, fun, too.
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